Partnership
and Regeneration Scrutiny Committee Work Programme
2.6 Article 6 – Scrutiny of Decisions
2.6.1 Composition
Each Scrutiny and
Overview Committee, known as a Scrutiny Committee, shall have the number of
members indicated in 2.6.2.1 below. The Chairperson and Vice-Chairperson of a
Scrutiny Committee shall be appointed by each such Committee in each municipal
year and, subject to the following, that appointment or any further appointment
shall be for the remainder of that municipal year. The allocation of Chairs of
Scrutiny Committees must follow the “Scrutiny Chair Allocations” table below. The Chairperson of the Corporate Scrutiny
Committee will be a member of the largest opposition group. Nominations to any
and all posts held by opposition groups will be made by those individual groups
and will be recognised by all members and will not be influenced by other groups
or other members.
If a Chairperson
or Vice-Chairperson of a Scrutiny Committee:
2.6.1.1 ceases to
be a member of the Council (or a co-opted member, as the case may be) for any
reason, or is suspended from such membership, or
2.6.1.2 is a
member of a particular political group when appointed to be such Chairperson or
Vice-Chairperson and that person subsequently ceases to be a member of that
political group, for any reason, then that person’s position as Chairperson or
Vice-Chairperson immediately ceases, there shall be a recalculation of the
allocation of Scrutiny Chairs in accordance with the statutory requirements and
the table below and each relevant Scrutiny Committee shall at its next meeting
make a further appointment of Chairperson or Vice-Chairperson.
The political
balance rules will apply but members of the Executive will not be eligible to
be members of a Scrutiny Committee.
Scrutiny Chair Allocations
|
(i)
To Groups in the Executive
|
|
Number
of
Scrutiny
Committees
|
Number of Members in Executive Groups
|
|
15
|
16
|
17
|
18
|
19
|
20
|
21
|
22
|
23
|
24
|
25
|
26
|
27
|
28
|
29
|
30
|
|
1
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
1
|
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
2
|
|
3
|
1
|
1
|
1
|
1
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
3
|
|
4
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
3
|
3
|
3
|
3
|
3
|
3
|
3
|
4
|
|
5
|
2
|
2
|
2
|
3
|
3
|
3
|
3
|
3
|
4
|
4
|
4
|
4
|
4
|
4
|
5
|
|
(ii)
To opposition Groups
|
|
Number
of
Scrutiny
Committees
|
Number of Executive Groups
|
|
15
|
16
|
17
|
18
|
19
|
20
|
21
|
22
|
23
|
24
|
25
|
26
|
27
|
28
|
29
|
30
|
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
3
|
2
|
2
|
2
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
4
|
2
|
2
|
2
|
2
|
2
|
2
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
|
5
|
3
|
3
|
3
|
2
|
2
|
2
|
2
|
2
|
1
|
1
|
1
|
1
|
1
|
1
|
0
|
N.B.
(1) The tables
show the total number of chairs held by all groups in the Executive, and all
opposition groups. It does not show the number of chairs held by each
individual group - unless there were only one group in either category. Chairs
must be allocated between Executive groups and between opposition groups in
proportion to their strength.
(2) This covers
most foreseeable circumstances. But different allocation rules would apply if:
- there were no
political groups within the Council, or only one;
- there were only
two groups, and only one committee; or
- the Council
decided to adopt other rules which were no less favourable to opposition
groups.
(2) The formula
used for Executive groups is:
Number of Members
in Executive group(s) ÷ (total number of Members ÷ number of committees),
rounding the result down.
For opposition
groups, the formula is then simply:
number of
committees - number of chairs held by Executive groups
2.6.2 Remit Uncertainty
Where matters fall
within the remit of more than one Scrutiny Committee, the Chief Executive, or
an Officer appointed to act on his / her behalf, shall decide which Committee,
will deal with the matter(s) and this will include both the Scrutiny Committees
power to call-in decisions.
2.6.2.1 Scrutiny Committees’ Names, Size
and Terms of Reference
There shall be two
Scrutiny Committees:
The Corporate
Scrutiny Committee and, the Partnership and Regeneration Scrutiny Committee.
12 County Council
Members shall be appointed to each Scrutiny Committee.
Parent Governor
and Church representatives appointed in accordance with Paragraph 8-11 of
Schedule 1 to the Local Government Act 2000 shall be invited to attend Scrutiny
Committee meetings where the Authority’s education functions are to be
discussed and shall be entitled to speak and vote on such matters only.
Additionally, the
Partnership and Regeneration Scrutiny Committee may co-opt any person with the
exception of an Executive Member, in respect of its crime and disorder
functions, subject to the provisions of the Crime and Disorder (Overview and
Scrutiny) Regulations 2009 and the Crime and Disorder (Overview and Scrutiny)
(Amendment) Regulations 2010.
Each Scrutiny
Committee may recommend that the Council appoint additional non-voting co-optees to each Scrutiny Committee.
2.6.2.2 Corporate Scrutiny Committee Terms
of Reference
The focus of the
Committee’s work will be to secure assurance regarding the performance /
delivery of all services, ensuring the Council achieves its corporate and
service objectives (as outlined in its Corporate Business Plan, Annual Budget,
Budget and Policy Framework, Performance Management Framework, Corporate
Policies or their successor plans and policies) and to support and make
recommendations for continuous improvement.
To review or
scrutinise decisions made, or other action taken in connection with the
discharge by the Executive of its functions, and in respect of decisions made
but “called in”, or otherwise not implemented, to recommend to the Executive
that those decisions be reconsidered.
To review or
scrutinise decisions made, or other action taken in connection with functions
which are not the responsibility of the Executive, except that this power shall
not extend to the scrutiny of individual decisions in respect of development
control, licensing, registration or any other applications for consents or
permissions.
To scrutinise the
performance of services under the requirements of the Wales Programme for
Improvement.
2.6.2.3 Partnership and Regeneration
Scrutiny Committee Terms of Reference
The focus of the
Committee’s work will be to ensure that the interests of the citizens of the
Isle of Anglesey are promoted, and that the Council’s priorities and resources
are most beneficially reflected, in the partnerships, joint working,
collaboration and external agency arrangements, as exist from time to time. The
remit of the Committee will extend to local, regional and national arrangements
and will include (but will not be limited to) those areas in which the Council
has a statutory duty such as crime and disorder matters.
Issues in relation
to regeneration and the “Enterprise Island” concept (or successor plans and
policies).
Receive
information and presentations from external public sector agencies (e.g. Betsi Cadwaladr University Health Board,
North Wales Police Service , North Wales Fire and Rescue Service, Welsh
Ambulance Service and Betsi Cadwaladr Local Community Health Council) and scrutinise their work on the Island.
To review or
scrutinise decisions made, or other action taken in connection with the
discharge by the Executive of its functions, and in respect of decisions made
but “called in”, or otherwise not implemented to recommend to the Executive
that those decisions be reconsidered.
To review or
scrutinise decisions made, or other action taken in connection with functions
which are not the responsibility of the Executive, except that this power shall
not extend to the scrutiny of individual decisions in respect of development
control, licensing, registration or any other applications for consents or
permissions.
To scrutinise the
performance of services under the requirements of the Wales Programme for
Improvement.
Fulfilling the
function of the Crime and Disorder Committee in accordance with section 19(1)
of the Police and Justice Act 2006 and Welsh Government Regulations. Specific
Terms of Reference where this Committee is considering the exercise of powers
relating to crime and disorder to include :
- to review and/or
scrutinise decisions made or actions taken in connection with the discharge by
the responsible authorities of their crime and disorder functions;
- to make reports
and recommendations to the Council and/or the Executive with respect to the
discharge of crime and disorder functions by the responsible authorities;
- to consider at a
meeting of the committee any local crime and disorder matter referred to the
committee by a member of the Council;
- to decide
whether to make a report or recommendations to Council and/or the Executive in
respect of a local crime and disorder matter, having regard to any
representations made by that member as to why the committee should do so;
- to notify the
member concerned of its decision and the reasons for its decision in any case
where the committee decides not to make a report or recommendations in respect
of a local crime and disorder matter;
- to provide a
copy of any committee report or recommendations to the member concerned (in
respect of a local crime and disorder matter) and to such responsible and
co-operating persons or bodies, as it thinks appropriate;
- to review
responses to committee reports and recommendations and to monitor action taken
by responsible and co-operating persons or bodies in relation to the discharge
of crime and disorder functions by the responsible authorities;
2.6.3 General role
Within their terms
of reference, Scrutiny Committees will:
2.6.3.1 review
and/or scrutinise decisions made or actions taken in connection with the
discharge of any of the Council’s functions;
2.6.3.2 make
reports and/or recommendations to the full Council and/or the Executive and/or
any Joint or Area Committee in connection with the discharge of any functions;
2.6.3.3 consider
any matter affecting the area or its inhabitants;
2.6.3.4 exercise
the right to call-in, for reconsideration, decisions (within its remit) made
but not yet implemented by the Executive and/or any Area Committees; and
2.6.3.5 carry out
reviews under the Welsh Programme for Improvement of the functions within its
area of activity and report via the Executive to the Council.
2.6.4 Specific functions
2.6.4.1 Policy Development and Review.
Scrutiny
Committees may:
2.6.4.1.1 assist
the Council and the Executive in the development of its budget and policy
framework by in-depth analysis of policy issues;
2.6.4.1.2 conduct
research, community and other consultation in the analysis of policy issues and
possible options;
2.6.4.1.3 consider
and implement mechanisms to encourage and enhance community participation in
the development of policy options;
2.6.4.1.4 question
members of the Executive and/or committees and Chief Officers about their views
on issues and proposals affecting the area; and
2.6.4.1.5 liaise
with other external organisations operating in the area, whether national,
regional or local, to ensure that the interests of local people are enhanced by
collaborative working.
2.6.4.2 Scrutiny
Scrutiny
Committees may:
2.6.4.2.1 review
and scrutinise the decisions made by and performance of the Executive and/or
Committees and Council Officers both in relation to individual decisions and
over time;
2.6.4.2.2 review
and scrutinise the performance of the Council in relation to its policy
objectives, performance targets and/or particular service areas;
2.6.4.2.3 question
members of the Executive and/or Committees and Chief Officers about their
decisions and performance, whether generally in comparison with service plans
and targets over a period of time, or in relation to particular decisions,
initiatives or projects;
2.6.4.2.4 make
recommendations to the Executive and/or appropriate Committee and/or Council
arising from the outcome of the scrutiny process;
2.6.4.2.5 review
and scrutinise the performance of other public bodies in the area and invite
reports from them by requesting them to address the Scrutiny Committee and
local people about their activities and performance; and
2.6.4.2.6 question
and gather evidence from any person (with his/her consent).
2.6.4.3 Finance
Scrutiny
Committees may exercise overall responsibility for the finances made available
to them.
2.6.4.4 Annual Report
Scrutiny
Committees must report annually to full Council on their workings and make
recommendations for future work programmes and amend working methods if
appropriate.
2.6.4.5 Officers
Scrutiny
Committees may exercise overall responsibility for the work programme of any
Officers who may be employed to support their work.
2.6.5 Proceedings of Scrutiny Committees
Scrutiny
Committees will conduct their proceedings in accordance with the Scrutiny
Procedure Rules set out in Part 4.5 of this Constitution.
2.6.6 Liaison between Scrutiny Committees
The Chairpersons
and Vice-Chairpersons of the Scrutiny Committees may meet as often as they
consider appropriate with a view to co-ordinating work programmes and the ways
and means of operating in order to reduce or eliminate duplication or
overlapping of their work.
2.6.7 Panels
Each Scrutiny
Committee may establish Panels of their members with interest and specialism in
various topics in order to assist the Committee in the discharge of its
functions.